With a delay, we release now our expenses of 2017, soon to be followed by those of 2018. In 2017 the Programme of Armenian Studies was granted £35,000 by the Calouste Gulbenkian Foundation to cover the expenses of its activities in 2017, and the £5.97 left over from 2016 was added to this sum.
Every expense is backed by a corresponding invoice and scrutinised by our funder. Very few Armenian organisations, if any (except those who are registered as charitable organisation and obliged by law) take the important step of putting their finances in the public domain. We do, because we are eager to incorporate ethics into our daily work practice. We firmly believe that an open-book policy is the only way to build confidence between us and our followers. We express our gratitude to the Calouste Gulbenkian Foundation for its continuous support.
In 2017 the Calouste Gulbenkian Foundation also donated £5,500 in scholarships for the Summer Intensive Courses at three levels: elementary, intermediate and advanced.
This first section, which shows the expenses for events, includes everything related to organisation, promotion and entertainment. The number of events is seven.
Organisation: This section includes all expenses of writing, translating and proofreading the reports, filming the lectures, international and local travel costs and accommodation of guests (we always ask our guests to purchase the cheapest tickets available).
Entertainment: Due to shortage of funds, our Programme, unfortunately, does not give an honorarium to invited guest speakers. However, we treat with them with the utmost courtesy and hospitality. After each event we invite them to dinner. The £70 of the total expenses is covered by the Programme of Armenian Studies. This is a self-imposed cap.
(7 events, 8 guests, cap of £70): £479.96
Airfare (4 people): £794.96
Local train and tube: £66.34
International train: £101
Hotel (4 people): £686.38
Rent of the venue: £54.30 (€63)
Western Armenian Courses
Summer Intensive Courses
Venue rent for Western Armenian 1, 2 and 3 courses: £1350
Coffee break (milk, sugar, coffee, biscuits, chocolates, seven pre-lecture dinners): £243.43
Report on the Summer Intensive Courses: £90
Venue rent for the second and third term of 2016-2017 academic year (January-June)
Elementary, intermediate, advanced courses: £1080
Society of Western Armenian Speakers: £78.30
We extensively promote our Programme by every means available. Our special focus is on our Summer Intensive Courses and, to lesser extent, evening courses.
Advertising our Summer Intensive Courses (SIC) on Facebook and in printed media.
Printing flyers for SIC and evening courses
Printing flyers and distributing them
Preparing promotional video and other materials related to our fifth anniversary
Maintenance of the mailing list: £482.17
Website maintenance: £91.11
Papers, cartridges, pens, whiteboard pens, pockets, notebooks, etc.: £137.44
Publishing software: £19.99
Printing textbooks and teaching materials for Evening and Summer Intensive Courses and other administrative materials: £505.87
Accountancy and business related expenses: £258.20
These expenses are for two reasons. Firstly, since we do not have an office for our regular weekly work-related meetings: we use different kinds of premises, such as pubs, cafes, etc. Secondly, the meetings take place in the evening immediately after a working day. We take care of our staff, and so cover the expenses of staff during work-related meetings. They include beverages (coffee, tea, water and rarely alcoholic drinks) and food (sandwiches, ready meals, chocolates, etc.)
Staff food: £476.15
(Three people two part time, one full time)
Grand Total: £34,981.84
Remaining funds from last year: £5.97
Total funds: £35,005.97
Transaction commission: £21
Funds available: £34,984.97
Remaining funds: £3.13