Programme of Armenian Studies

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Expenses 2013-2015

One of the core values that the Programme of Armenian Studies adheres to is transparency in its spending and accountability to its donor. In 2015 the Programme of Armenian Studies was granted £20,250 by the Calouste Gulbenkian Foundation to cover the expenses of its activities stretching over the period 2013-2015. This is the report, which sets the practice of exposing our financial expenses to the public. Every expense is backed by a corresponding invoice and scrutinised by our funder. Very few Armenian organisations, if any, take the important step of putting their finances in the public domain. We do, because we are eager to incorporate ethics in our daily work practice. We firmly believe that an open-book policy is the only way to build confidence between us and our followers.

 


Expenses 2013

Events

This first section, which shows the expenses for events, includes everything related to organisation, promotion and entertainment. The number of lectures is five.

Organisation:

This section includes all expenses of the hourly payment of staff, international and local travel costs and accommodation of guests (we always ask our guests to purchase the cheapest tickets available).

  • £108.00

Entertainment:

Due to shortage of funds, our Programme, unfortunately, does not give an honorarium to invited guest speakers. However, we treat with them with the utmost courtesy and hospitality. After each event we invite them to dinner. The £50 of the total expenses is covered by the Programme of Armenian Studies. This is a self-imposed cap.

  • £141.90    

Promotion:

Announcements and newsletters are prepared after each event. £25 is paid for preparing announcements, and between £30 to £40 is paid for writing a newsletter. We also promote our projects by distributing flyers.

  • £160.00

Advertisements

The promotion of our projects has paramount importance. During the first two years (2012-2013) of the formative period of the Programme, the scope of our activities and the financial means were limited. The only means of promotion was our mailing list, printing and distributing flyers, and we also advertise them in one media outlet.

  • £180.00

Total

  • £589.90 


 

Expenses 2014 – 2015

Events

This first section, which shows the expenses for events, includes everything related to organisation, promotion and entertainment. The number of lectures is 13.

Organisation:

This section includes all expenses of hourly payment of the staff, international and local travel costs and accommodation of the guests (we always ask our guests to purchase the cheapest tickets available).

  • Airfare: £1702.14
  • Train fare: £254.55
  • Visa: £89.14
  • Local travel cost (underground and buses): £194.90
  • Hotel: £924.00
  • Sub-total: £4211.97

Entertainment:

Due to shortage of funds, our Programme, unfortunately, does not give an honorarium to invited guest speakers. However, we treat with them with the utmost courtesy and hospitality. After each event, we invite them to dinner. The £50 of the total expenses is covered by the Programme of Armenian Studies. This is a self-imposed cap.

  • £582.24

Promotion:

Newsletters are prepared after each event; the cost ranges from £25 to £40.

  • £465.00

Advertisement

The promotion of our projects has paramount importance. During this third (2015) formative period of the Programme, the scope of our activities included Evening and Summer Intensive Courses in Western Armenian. The grant of the Calouste Gulbenkian Foundation made these courses sustainable, and made it possible to promote them and our Programme’s other projects on Facebook, in printed and online media outlets (in the USA, Turkey and the UK) and by printing and distributing flyers.

  • Printing flyers, advertising in printed and online media: £868.91
  • Distributing flyers: £173.45
  • Renting stall: £100.00
  • Sub-total: £1142.36

Summer Intensive Courses

For the second year running, the Programme offered Western Armenian course at two levels Western Armenian 1 (two students) and Western Armenian 2 (six students). The courses were one month of 100 hours’ teaching, five hours and fifteen minutes per day from Monday to Friday. Three lectures concerning Armenian Studies were also delivered for intermediate students.

  • Venue rent for Elementary course (Western Armenian 1): £450.00
  • Venue rent for Intermediate course (Western Armenian 2): £530.00
  • Entertainment during the breaks (coffee, biscuits, sugar and milk): £39.47
  • Sub-total: £1019.47

Society of Western Armenian Speakers

The Programme entertains the participants of these monthly meetings, which promote Western Armenian. The numbers of participants ranges from five to fifteen.

  • £105.00

Website

The expenses of the website includes maintenance for 2013-2014 and 2014-2015.

  • £130.00

Staff

The staff costs include a full-timer and a part-timer.

  • £9641.26 

Accountancy and legal costs

In 2015, the Programme obtained legal status; this is in line with the wish of our funder to become a registered institution. The below cost is for registration.

  • £262.59

Stationery

Vital necessities such as pens, stapler, envelops, whiteboard pens, etc. are purchased.

  • £63.84   

Printing

This is the printing cost of teaching materials of the Evening and Summer Intensive Courses.

  •  £80.00

Other

Different items come under this category, i.e. bottled water and plastic cups for the table of the lecturer, batteries for Dictaphone and pre-lecture snacks for the guest lecturers, etc.

  • £21.84

Total

  • £16,678.33

 


 Grants

Grants awarded    £20,250.00
Total expenses 2013–2014    £589.90
Total expenses 2015    £16,678.93
Bank transfer charges    £21.00
Remaining funds    £2960.17
Funds available    £3011.87
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